When Benefits Coverage Will End

Your benefits coverage will end with your resignation. Your dental, life, and disability coverage will end on the last day of the pay period in which you actively worked. However, your medical coverage will end on the last day of the month that includes the last day of the pay period in which you actively worked.

Example:

If your last day of work is September 2, which falls into a pay period that begins August 24 and ends September 6, your dental/life/disability coverage would end September 6, but your medical coverage would end September 30.

Federal and state laws permit you to continue your medical, dental, and life coverage at your own cost. This is called COBRA continuation of coverage.

To qualify for COBRA, you must have been covered as an eligible employee or dependent on your last day of work. Your department is responsible for notifying you of the option to continue coverage within 10 days after your employment ends.

You have 60 days from your last day of work to elect continuation coverage and complete the form. Continuation coverage is effective following the last day of your group coverage. If you wait up to 60 days before applying for COBRA continuation, you may experience a gap in coverage due to the cancellation of benefits. Electing early will avoid disruption in your coverage.

If you have questions about termination or continuation of coverage, call the Employee Benefits Service Center at 612-624-9090 or 800-756-2363.

Unused Vacation and Sick Time

See the policies below for your employee group regarding eligibility for payout of unused vacation hours or Health Care Savings Plan deposits.

AFSCME Clerical or Technical
An employee who leaves University employment and still has remaining vacation available is entitled to be paid for unused vacation.

Civil Service
An employee who leaves University employment and still has remaining vacation available is entitled to be paid for unused vacation. However, effective August 1, 2008, civil service staff who leave the University with 10 years or more of service and 200 or more hours of vacation receive Health Care Savings Plan deposits in lieu of vacation payouts.

Teamsters
An employee who voluntarily resigns shall receive pay for unused, accumulated vacation, provided he/she submits written notice of resignation to the assigned supervisor at least two calendar weeks prior to the effective date of resignation. However, effective April 1, 2006, the Teamster collective bargaining contract has included Health Care Savings Plan contributions for those who leave the University with 10 years or more of service and 80 or more hours of vacation.

Academic
When an employee has worked 67% time or greater for 11 months, any unused vacation days (up to the maximum of one year's accumulation of 22 days) may be paid out when the employee ends University employment.

However, no employees in any employee group are paid for unused sick leave when they leave the University.

Access to Employee Self-Service

Your Internet ID and Password will remain active until December 31 of the year following your resignation. For example, if you resign on April 24, 2009, your ID and password would be effective until December 31, 2010. This will allow you continued access to Employee Self-Service.

Reminder List

• Update your personal information. This will allow mail such as W-2 forms to reach you.

• Cancel your parking contract. You must contact Parking and Transportation Services to cancel your contract, or you will continue to be liable for your contract payments after your departure.

• Forward your University e-mail account. You will be able to access your e-mail account for three weeks after your department enters your termination into the Human Resources PeopleSoft database.

• Complete an exit interview. (pdf)