Setting permissions to share NetFiles content

NetFiles allows users to share files and folders with other users. By using the sharing functionality, access can be granted to individual users or the general public. Sharing content makes it possible for multiple users to both view and edit content without requiring multiple copies to be maintained.

Every item is created with three sets of permissions:

• Owner - You are the owner of the items within your own account.


• Authenticated Users - These are any other users within the University of Minnesota system who are actively using NetFiles. Authenticated users must be logged in to see the files and folders to which access has been granted.


• Public - Any user accessing the Xythos system without an account or those users with accounts who have not logged in. Use this category for making your files and folders public to the outside world.

The sharing icon displayed for a particular file or folder depends on which users have permission to read a file or folder. Those icons include:

This icon indicates the file or folder is not shared.

This icon indicates the file or folder is shared with another user, but not all other users.

This icon indicates the file or folder is shared with either the public or shared with University of Minnesota Authenticated Users.

The four types of access controls are Read, Write, Delete, and Administer.

Read Permission
Read permission allows the user or group of users to view the file or folder only. If a user has read permission on a folder but does not have read permission on all of the contents of that folder, that user will not be able to view the entire folder listing of that folder. In other words, any file or subfolder of that folder will not be displayed in the folder listing if the user doesn't have read access to them. The folder listing will succeed, but the list of files and folders returned might not be complete.

Write Permission
Write permission allows the user or group of users to edit the file or folder. Write permits the editing and viewing of the properties and contents of that item, as well as renaming the item, if the user also has delete permission on the item.

Delete Permission
Delete permission allows the user or group of users to move the file or folder to the trash.

Administer Permission
Administer permission allows the user or group of users to view a file's access logs, and set other management properties, like turning on versioning and setting permissions.

EXAMPLE

1. Click the Share icon to the right of the folder/file to be shared.

2. Define Permissions: select Read for Viewing privileges, Write for editing privileges, etc.

3. Apply.

Note: the default is to provide inheritable permissions to the directory as well as sub-directories and files. Choose Apply the changed permissions to this directory only to share the file or folder without inheritable permissions.