Training Manual on Human Rights Monitoring - Appendix I to Chapter IX: Summary Report After Visit to Detention Facility




Date of Report: __/__/__


Summary Report Number: S-_______

Officer(s) Preparing Report__________________________________


Area office__________________________________



This form is intended to provide a prompt, confidential, informal, and interim summary of the principal points and understandings arising from a recent visit to a place where persons are held in custody by the Government. This summary report is not intended to provide a comprehensive report of the visit and is also not intended as a high-level official communication from the UN field operation. Please use supplementary sheets, if there is insufficient space. Also use supplementary sheets for any additional information not included in the questions.

1. Introduction - highlights:

Note the principal issues, responses, and understandings arising during the visit that may require action by the governor/director/warden, by the area office, by the operation's central office, or by the authorities.

2. Modalities, materials, and methods:

a. Visiting Procedure (include location, name of facility, visit date)

b. Cooperation of the authorities



c. Administration of the facility (please identify director, etc.)




3. Principle points:

Note the principal points arising during the visit and indicate the response of the governor/director/warden or the understanding established as to each point. The principal points may relate to such issues as the adequacy and condition of detention facilities, prison register or list of detainees, personal hygiene, medical care and health condition of detainees, water, food and nutrition, outdoor recreation or other physical exercise, work or other activities, family and other visits, other contact with the outside world (e.g., mail), treatment when arrested or during detention, length of pre-trial detention, disciplinary cells and nature of disciplinary punishment, violence among detainees, prison rules and complaint mechanisms, etc. Not all issues, however, need be included here. Try to be as specific as possible.



Response or understanding:




Response or understanding:




Response or understanding:


(Add supplementary sheets as necessary)

4. Other matters arising from final interview with Director








5. Conclusions and Actions for Area Office, Central Office, or Authorities








6. Attachments

Please append any documents or other materials which would help to explain the situation or recommendations.

7. Approval by Coordinator

Area Office Coordinator: _____________________________(Signed)

Date: __/__/__

Date and time the report was submitted to the director of the detention facility:

Date: __/__/__ Time: __________

Date and time the report was forwarded to the central office:

Date: __/__/__ Time: __________





* This summary report is confidential and is intended only for the authorities to which it is submitted. It must not be published without written agreement of the UN Human Rights Field Operation.


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