Part V
C. Sample Timelines, Checklists, and Evaluation

A Timeline for Workshop Preparation

THREE OR FOUR WEEKS IN ADVANCE

• Have various people been asked to participate?

• How were they contacted? Selected?

• Has an effort been made to seek out and accommodate participation by many sectors of society?

• Is the timing of the session appropriate for most people?

• Is childcare available if needed?

• Do we have an efficient, safe, and comfortable meeting place?

• Is it in an area where participants will feel comfortable and safe?

• Is it accessible for the disabled? (You may need to start earlier to find or create accessible facilities.)

• Is it accessible by public transportation?

• Can the furniture be arranged so that everyone can be seen and heard?

• Is there sufficient space for small group work?

• Can needed equipment be made available?

• Is parking available?

• Can everyone who wants to attend afford any fees or expenses involved in the workshop?

• Do I have an overall grasp of the program, including its goals and objectives?

• Do the sponsors or any others involved in the workshop share the same goals and objectives?

• Do I have the factual information I need to facilitate the workshop?

ONE WEEK IN ADVANCE

• Do I have a list of who will participate and all the available information about them?

• Do I need to make copies of the participant list to distribute?

• Do all participants and I know the logistics for the first meeting?

• Do participants have a contact person for last-minute questions and problems?

• Do people know how to get to the meeting? About public transportation? About where to park?

• Will I be able to get into the meeting place before the workshop?

• Who is responsible for cleaning and closing up the meeting place after the workshop?

• Do I have all the materials I need for the first session?

• Have all the needed support and resource persons been arranged?

• Have all the logistical arrangements been made?

• Will there be refreshments? If so, who will prepare and serve them?

• Are signs needed to find the meeting place?

• How will I organize the agenda for the session?

• Who will take responsibility for clean-up and follow-up with participants after the session?

• Confirm audiovisual equipment and other materials needed

ONE DAY IN ADVANCE

• Will I be able to arrive at least an hour early?

• Have there been any changes in the resource people or participant list?

ONE HOUR IN ADVANCE

• If needed, are signs up for the meeting place?

• Is the furniture arranged to best advantage?

• Are the ventilation and temperature of the room comfortable?

• Are bathrooms open, clean, and accessible?

• Do I have a sign-up sheet for names and addresses?

• Do I have a way to get copies of this list to everyone involved?

• Is my clock accessible and correct?

• Do I need someone to cue me when the time is nearly over?

• Does all necessary audio-visual equipment work?

• Are needed materials laid out for easy access?

• Who will welcome participants as they arrive?

• Who will take care of late arrivals?

A Checklist for Workshop Materials

WORKSHOP MATERIALS

Supplies:

_____ Name tags?

_____ Paper and pens?

_____ Flip chart and markers?

_____ Blackboard and chalk?

_____ Masking tape?

_____ Cellophane tape?

_____ Thumbtacks?

_____ Scissors?

_____ Rubber bands?

_____ Post-itÆ notes?

_____ Art supplies?

Equipment:

_____ Podium?

_____ Microphone(s)?

_____ Overhead projector?

_____ Power Point projector?

_____ Pointer?

_____ Video player and monitor?

_____ Movie projector?

_____ Slide projector?

_____ Video camera?

_____ Still camera?

_____ Tape recorder?

_____ CD player?

_____ E-mail access?

_____ Computer access?

Prepared Materials:

_____ Registration forms?

_____ Lists of participants?

_____ Copies of agenda?

_____ Course outline?

_____ Description of sponsoring organization(s)?

_____ Maps of the area?

_____ Lists of facilities in the area?

_____ Human rights documents?

_____ Texts?

_____ Evaluation forms?

_____ Handouts?

_____ Certificates of course completion?

Display Materials:

_____ Relevant publications?

_____ Posters?

_____ Banners?

_____ Information about relevant programs and organizations?

Creature Comforts:

_____ Refreshments?

_____ Water?

_____ Toilet paper?

_____ Tissue?

_____ Fans?

_____ Heaters?

_____ Signs to the meeting place?

Sample Evaluation Forms

EVALUATION 1: ONE-DAY WORKSHOP

Evaluation

1. What part(s) of today's workshop were most rewarding, enjoyable, and/or useful to you personally?

2. What part(s) of today's workshop were most disappointing, frustrating, or uninteresting to you personally?

3. What questions or issues do you want to know more about?

4. Any other comments you would like to make?

EVALUATION 2: MORE THAN ONE-DAY WORKSHOPS

TRAINING FEEDBACK

In order to help the facilitators evaluate today's training and prepare for tomorrow, please complete briefly the following two items.

I. COMMENTS

1. What was new, especially useful, or enjoyable for you in today's training?

2. What aspects of the workshop still need more clarification?

II. REQUEST

Please compose two or three questions you would like the group to discuss at "Question Time."*

EVALUATION 3: SHORT FINAL EVALUATION

FINAL EVALUATION

Evaluations provide facilitators with important information about their work. Please answer the following questions candidly. You do not need to sign this evaluation. Place the completed form in the box by the exit.

1. What aspects of this training were most interesting or useful for your work?

2. What aspects were least useful or could have been improved?

3. Do you have questions, topics, or issues that the workshop did not address?

4. What further information or training do you feel you need in order to integrate

human rights into your work?

5. What suggestions do you have for the facilitators to improve future trainings?

6. Any other comments you would like to make?

EVALUATION 4: EXTENDED FINAL EVALUATION

FINAL EVALUATION

I. CONTENT

1. What do you consider the most important and worthwhile content of this workshop?

2. What content needed improved treatment (e.g., greater attention, clearer explanations, more practice in application)?

II. METHODOLOGY

1. Which kinds of presentations or activities did you find most effective and why?

2. Which kinds of presentations or activities did you find least effective and why?

3. Did facilitators create a good learning environment?

4. Did everyone have an opportunity to participate?

5. Can you use some of these methodologies in your own work?

III. MATERIALS

1. Which of the material and resources you received seem most useful and why?

2. What additional materials and resources do you think you will need?

III. LOGISTICS

Please comments on these aspects of the workshop:

a. Announcement of workshop, selection, and registration process

b. Communications with organizers and preliminary information

c. Transportation arrangements

d. Housing accommodations

e. Food

f. Meeting spaces

g. Opportunities for rest and free-time activities

IV. FOLLOW-UP

1. What aspects of this workshop can you apply to your work, community, and/or personal life?

2. Are there ways in which this workshop sponsors can support you in applying human rights to your work?

3. Do you feel you need to learn more about this? If yes, what kinds of additional training would be helpful to you?

V. ADDITIONAL COMMENTS

Do you have additional comments about any aspect of this workshop?