A Timeline for Workshop Preparation
THREE OR FOUR WEEKS IN ADVANCE
Have various people
been asked to participate?
How were they contacted? Selected?
Has an effort been made to seek out and accommodate
participation by many sectors of society?
Is the timing of the session appropriate for
Is childcare available if needed?
Do we have an efficient, safe, and comfortable
Is it in an area where participants will feel
comfortable and safe?
Is it accessible for the disabled? (You may
need to start earlier to find or create accessible facilities.)
Is it accessible by public transportation?
Can the furniture be arranged so that everyone
can be seen and heard?
Is there sufficient space for small group work?
Can needed equipment be made available?
Is parking available?
Can everyone who wants to attend afford any
fees or expenses involved in the workshop?
Do I have an overall grasp of the program, including
its goals and objectives?
Do the sponsors or any others involved in the
workshop share the same goals and objectives?
Do I have the factual information I need to
facilitate the workshop?
ONE WEEK IN ADVANCE
Do I have a list of who will participate and
all the available information about them?
Do I need to make copies of the participant
list to distribute?
Do all participants and I know the logistics
for the first meeting?
Do participants have a contact person for last-minute
questions and problems?
Do people know how to get to the meeting? About
public transportation? About where to park?
Will I be able to get into the meeting place
before the workshop?
Who is responsible for cleaning and closing
up the meeting place after the workshop?
Do I have all the materials I need for the first
Have all the needed support and resource persons
Have all the logistical arrangements been made?
Will there be refreshments? If so, who will
prepare and serve them?
Are signs needed to find the meeting place?
How will I organize the agenda for the session?
Who will take responsibility for clean-up and
follow-up with participants after the session?
Confirm audiovisual equipment and other materials
ONE DAY IN ADVANCE
Will I be able to arrive at least an hour early?
Have there been any changes in the resource
people or participant list?
ONE HOUR IN ADVANCE
If needed, are signs up for the meeting place?
Is the furniture arranged to best advantage?
Are the ventilation and temperature of the room
Are bathrooms open, clean, and accessible?
Do I have a sign-up sheet for names and addresses?
Do I have a way to get copies of this list to
Is my clock accessible and correct?
Do I need someone to cue me when the time is
Does all necessary audio-visual equipment work?
Are needed materials laid out for easy access?
Who will welcome participants as they arrive?
Who will take care of late arrivals?
A Checklist for Workshop Materials
_____ Name tags?
_____ Paper and pens?
_____ Flip chart and markers?
_____ Blackboard and chalk?
_____ Masking tape?
_____ Cellophane tape?
_____ Rubber bands?
_____ Post-itĘ notes?
_____ Art supplies?
_____ Overhead projector?
_____ Power Point projector?
_____ Video player and monitor?
_____ Movie projector?
_____ Slide projector?
_____ Video camera?
_____ Still camera?
_____ Tape recorder?
_____ CD player?
_____ E-mail access?
_____ Computer access?
_____ Registration forms?
_____ Lists of participants?
_____ Copies of agenda?
_____ Course outline?
_____ Description of sponsoring organization(s)?
_____ Maps of the area?
_____ Lists of facilities in the area?
_____ Human rights documents?
_____ Evaluation forms?
_____ Certificates of course completion?
_____ Relevant publications?
_____ Information about relevant programs and organizations?
_____ Toilet paper?
_____ Signs to the meeting place?
Sample Evaluation Forms
1. What part(s) of today's workshop were
most rewarding, enjoyable, and/or useful to you personally?
2. What part(s) of today's workshop were most disappointing,
frustrating, or uninteresting to you personally?
3. What questions or issues do you want to know more
4. Any other comments you would like to make?
EVALUATION 2: MORE THAN ONE-DAY WORKSHOPS
In order to help the facilitators evaluate
today's training and prepare for tomorrow, please complete briefly
the following two items.
1. What was new, especially useful,
or enjoyable for you in today's training?
2. What aspects of the workshop still need more clarification?
Please compose two or three questions you would like the group
to discuss at "Question Time."*
SHORT FINAL EVALUATION
Evaluations provide facilitators with important
information about their work. Please answer the following questions
candidly. You do not need to sign this evaluation. Place the completed
form in the box by the exit.
1. What aspects of this training were most interesting or useful
for your work?
2. What aspects were least useful or could have been improved?
3. Do you have questions, topics, or issues that the
workshop did not address?
4. What further information or training do you feel you need
in order to integrate
human rights into your work?
5. What suggestions do you have for the facilitators
to improve future trainings?
6. Any other comments you would like to make?
EVALUATION 4: EXTENDED FINAL EVALUATION
| FINAL EVALUATION
1. What do you consider the most
important and worthwhile content of this workshop?
2. What content needed improved treatment (e.g., greater attention,
clearer explanations, more practice in application)?
1. Which kinds of presentations
or activities did you find most effective and why?
2. Which kinds of presentations or activities did you find
least effective and why?
3. Did facilitators create a good learning environment?
4. Did everyone have an opportunity to participate?
5. Can you use some of these methodologies in your own work?
1. Which of the material and
resources you received seem most useful and why?
2. What additional materials and resources do you think you
Please comments on these aspects
of the workshop:
a. Announcement of workshop, selection, and registration
b. Communications with organizers and preliminary
c. Transportation arrangements
d. Housing accommodations
f. Meeting spaces
g. Opportunities for rest and free-time activities
1. What aspects of this workshop can
you apply to your work, community, and/or personal life?
2. Are there ways in which this workshop sponsors
can support you in applying human rights to your work?
3. Do you feel you need to learn more about this?
If yes, what kinds of additional training would be helpful to
V. ADDITIONAL COMMENTS
Do you have additional comments about
any aspect of this workshop?