The following information was sent to HR ACES today.

Dear HR ACES,

As requested an OPTIONAL FORM to be used as an aid for HRMS data entry is now available for departmental use. This form, the Personal Action Worksheet, is available on the Web at http://www1.umn.edu/ohr/st/forms.hrm

The Personal Action Worksheet is to be used in concert with the Distribution Document (DD), and Human Resources Information Form (HRIF) to give you additional help in completing appointments in the HRMS system. IT IS A COMPLETELY OPTIONAL FORM for departments who choose to use it, and as such, can be modified to serve individual department needs.

This optional form is NOT to be forwarded to the Central Offices of HR or Payroll and DOES NOT replace the DD or HRIF. The DD must continue to be completed and submitted to the Central Offices of HRIS Payroll through June 18, 2000. The HRIF form must continue to be completed and submitted to your HRMS entry person, and should be retained in the departmental files.

(For areas who have HRIS performing your entry, continue to submit the HRIF and DD form as you have been. Completing the new Personal Action Worksheet as well, would be a tremendous help.)

The current version of the Personal Action Worksheet does not contain a distribution section, this will be added just prior to June 18th, when the DD goes away.

The form is in two styles Landscape and Portrait, departments may use whichever style they like the best (they contain identical information). A set of instructions is also available on the web site for you to download and share with your preparers. This may also be modified to fit your needs.

Enjoy!