How do I access the Web site to update my personal information?

Depending on your campus, go to one of the following Web addresses:

UMC: http://www.crk.umn.edu/people/HR/. Click on Update your personal information.

UMD: http://www.d.umn.edu/umdhr/. Click on Updating your personal information.

UMM: http://www.mrs.umn.edu/services/hr/. Click on Update your personal information.

UMTC: http://www.umn.edu/ohr/. Click on Update your personal information.

You will be asked to log in using your Internet ID (X.500) and password. The Internet ID is usually the first part of your email address, for example, elvis001. If you can't remember your Internet ID or password call your campus Help Desk. The telephone numbers are on the log-in screen.

• You can update some of your personal information most any time from anywhere by logging into the Web site with your Internet ID (X.500) and password.

• Personal information for both students, faculty, and staff is located in the PeopleSoft integrated database. If you are a staff member and a student or a student employee, you need only update your information once on the Web.

• Your changes are automatically forwarded to the Student/Staff on-line directories and changes to home address are forwarded to Payroll. (NOTE: Changes will not be reflected in the printed directory until its annual November publication. Changes made after the October 11, 1999, rollout will not appear until the November 2000 issue of the printed directory.)
• You are able to change any inaccurate information about yourself. Personal information resided in five different databases in the "old" systems. Conversion to a single database revealed a great deal of out-dated or inaccurate information, especially in the "education level" category.
• The paperless process is more timely and accurate.

The site will be available Monday through Friday from 7:30 am to 10:00 pm and Saturdays from 8:00 am to 4:00 pm.

Faculty and staff will be able to update their PREFERRED name, home address highest education level, citizenship, military status, disabled veteran or individual status, home phone, campus office, and multiple phone numbers (cell, pager, fax).. Other information, such as legal name, Social Security Number, birthdate, and ethnic group, are "view only" and cannot be changed on line. Changes in "view only" information need to be reported to your department’s HR/payroll coordinator.

Some information, such as legal name and Social Security Number, are used for payroll, tax, and federal/state reporting purposes. Because of that, the accuracy and consistency of this information is critical and requires a more formal process to change.

No, only you can access, update, or change your information. Your information is secure. Students have had this ability for quite a while, and aside from students sharing their IDs and passwords with others, we are not aware of any security problems.

You can access your information from your home computer, if you have one. You must have an internet browser, preferably Internet Explorer 4.0 or Netscape 4.0. Call your campus Help Desk for instructions (it's easy!).

If you don't have a computer at home, go to one of the student services centers or student computer labs on campus. The TC campus has maroon and gold Communications Kiosks at several locations for your use. If you need a bit of help, ask the HR/Payroll coordinator in your department for assistance. Of course, you can always go to the Human Resources office.

If you are familiar with the Web and e-mail processes you won’t have any difficulty using the new functionality -- it’s intuitive and easy to use. If you aren't as familiar with the Web, or you're not sure what to do, use the Help Screens on each panel.

Your HR/Payroll coordinator also has detailed printed handouts that take you through the process step by step. Don't be shy about asking for help!