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Change of Employment Status
Requests for access to Enterprise systems are granted to employees
based upon their current job requirements. The assignment of individual
Access or an Access Role is employee and job specific; access privileges
may not be assigned or transferred to another person at any time.
If an employee has a change of employment status, the Change of Employment Status Form should be used to provide the notification to
OIT Data Security. Please follow the applicable procedure below.
Download the Change of Employment Status
Form
- Employee Terminations
- The department which loses an employee through termination is responsible
for notifying OIT Data Security of the termination. If the terminated
employee was in possession of an M Key, it should be returned to OIT Data Security at:
OIT Data Security
2221 University Ave SE, 400 UoffPl
Minneapolis, MN 55414
Del Code 2718
Transfer or Change of Department- A department which loses an employee through transfer or a change
of department is responsible for notifying OIT Data Security. If the
transferred employee was in possession of an M Key the employee can take the M Key with them to their new department.
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The hiring/new department is responsible for submitting an Access
Request Form for the employee's new position. Because access privileges
are employee and job specific, they must be requested by the hiring
department, even in those situations where the employee may have
had similar privileges in a previous position.
Note: The employee should take their M Key with them to their new department.
- Leaves of Absence (LOA)
- Leaves in excess of six (6) weeks indicate than an employee's access
privileges should be suspended. Notification to OIT Data Security
may be made through the Change of Employment Status Form. This
form need not be submitted for LOAs or vacations consisting of six
weeks or less.
Employees returning from an LOA can have their access resumed
by contacting the OIT Technology Helpline at: 612-301-HELP (4357).
Since another employee may not use the access privileges of an
employee on leave, departments may wish to assess access needs as
part of planning for an LOA.
- Partial Delete of Access Due to Changes in Job Requirements
- The Change of Employment Status Form may be used in those circumstances
where an employee determines that his or her current position no longer
requires access to a particular Enterprise system or its data. In
this case, the employee may indicate which access rights should be
deleted.
Example:
An employee who once had access to CS PeopleSoft or directly to the
Data Warehouse, finds that his or her information needs are met
through a Web report.
Download the Change of Employment Status
Form
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