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Data Security Home

OIT Data Security designs and manages information access and systems security for the University's Enterprise Systems, including PeopleSoft, Mainframe, Data Warehouse and Reporting systems. We partner with the Student, Financial and Human Resources Data Custodians to respond to your access needs.

The New PeopleSoft Financial system

Many users wonder if they need to complete an Access Request Form (ARF) to gain access to the Production Instance of the new financial system.  Access to the new financial system is based upon on two criteria:
The user's financial roles.
Completion of the Training Services Financial System courses and assessments.

In March 2008, the Organizational Design Committees for each Cluster submitted an advanced training enrollment spreadsheet identifying user roles and courses.  If an individual's financial roles have not changed, there will be no need to submit an Financial System ARF for access. 
If, however, your role in the new financial system has been changed since March, a Financial System ARF should be completed and approved by your Cluster Director. If you are uncertain whether or not you need to submit a Financial System ARF, please contact your Cluster Director.  The list of Cluster Directors may be found on the EFS website at this link: http://www.finsys.umn.edu/clusters/clusterdirectors.html

M Key - Two Factor Authentication

The University is implementing a two-factor authentication system.  Two-factor refers to something you have, and something you know.  The most common form of two-factor authentication is an Instant Cash Card.  You need both the card (something you have) and the PIN number (something you know) to authenticate and use banking services.  At the University we use a two-factor authentication system to access the CUFS financial system on the mainframe. More Information...

Security Awareness Resources:

Univeristy of Minnesota Privacy & Security Project University of Minnesota Safe Computing Topics EDUCAUSE - 2007 Security Awareness Video Contest winners

Forms and Instructions

Access Request Form (ARF) (and instructions).

How to Report
   Terminations
   Department Transfers
   Leaves of Absence (LOA)

ImageNow Information

EDMS Information & Tutorials

EDMS Report Request Form